MGR,Accts Rec & Membership Financial Services

Company: Massachusetts Teacher Association
Location: Quincy
Posted on: June 1, 2025

Job Description:

-Massachusetts Teachers Association Job DescriptionJob Title: - - - - - - - - -Manager, -Accounts Receivable and Membership Financial ServicesDivision: - - - - - - - - -Finance & AccountingReports to title: - - -Chief Financial OfficerDesignation: - - - - - -Non-Unit - -Major Responsibilities: -The Manager is responsible for the development and administration of effective membership accounting -systems, -practices, -controls, -procedures -and -for -training -both -staff -and -local union stakeholders in support of organizational financial and membership data maintenance needs. -Supervises assigned personnel, conducts performance reviews and makes employment-related recommendations. -Partner with Controller on annual audits and maintaining and monitoring internal controls. -Provide membership accounting reports for board of directors and executive director/ treasurer. - -Specific Responsibilities: -

• Maintain complete and thorough knowledge of membership and dues policies and bylaws of the state and national union affiliates and participate -in -the -development -of state membership accounting policy.
• Manage membership data processing procedures to ensure maintenance -of -accurate -enrollment -records.
• Offer -innovative -recommendations -for -improvement -of -day-to-day -membership -accounting and enrollment procedures.
• Supervise the maintenance of the accounts receivable subsidiary ledger, cash receipt applications, issuance of monthly billing statements, and dues collections activities.
• Review, approve, and certify daily and monthly financial transaction reports.
• Review local union billing -schedules -annually and evaluate the monthly reconciliation of local accounts to make recommendations on the collection of past due accounts.
• Explore and implement new dues collections system in collaboration with Field & Organizing team including developing workflows for handling rejected payments, credit card expirations, and membership dues reconciliations. - Modify accounting procedures to reflect modified payment methods.
• Monitor internal control procedures to ensure compliance and make recommendations for update, as appropriate.
• Lead audits for receivables.
• Report on and analyze variances between membership data and the accounts receivable ledger.
• Review and approve dues deposit reconciliations to Accounts Receivable. -Work as part of accounting team to produce monthly financial reports related to Accounts Receivable, dues collection, and variance analysis.
• Create and generate analytical reporting of membership data, analyze results, and yield findings for executive level consideration.
• Develop data and finance procedures and provide guidance to accounting team members, auditors, local union officers, employees, and individual members regarding financial accounting and enrollment policies and procedures.
• Supervise membership staff, manage performance reviews and any related employment recommendations.
• Manage regular process for creating and updating Standard Operating Procedures for intake of finance-related inquiries, including special programs such as Legal Reserve, Annual Meeting, and Local Office Support.
• Manage the month and year end closing processes, producing membership reports and preparing board level reports showing comparative membership data.
• Assist locals with complex banking, membership, and financial issues, including membership and dues audits and select IRS and accounting issues.
• Design and deliver data processing and financial training for treasurers, membership chairs, and other local union officers using all available training methods, including classroom, web-based and one-on-one.
• Promote exceptional customer service within the Membership team in all organizational interactions.
• Oversee -the -Local -Support -program to provide operating reimbursements to local unions.
• Develop and manage correspondence with Executive Board for dues refund requests and Local Support program waivers.
• Work -with -MTA -Division -of -Legal -Services -to -oversee legal -related -dues billing.
• Generate all membership and dues related materials and reports required by -Governance -for the Annual -Meeting of Delegates. -Administers Annual Meeting Delegate Registration system, including managing assigned staff and registration processes on-site at the meeting.
• Produce -and -disseminate -financial -membership -information -and -materials.
• Work -closely -with -staff -in -other -divisions -to -ensure -accuracy -of -membership information.
• Serve -as -staff -consultant -to -committees -and -groups, -as -needed.
• Maintain confidentiality of Association records.
• Carry -out -responsibilities -with -a -positive -cooperative -spirit -and -motivate -staff -to -achieve division goals.
• Encourage -regular -staff -development -and -training and assist with the training when applicable.
• Perform other duties as required. -Qualifications: -
  • Bachelor?s -degree, preferably -in -accounting.
  • Five to seven years of experience in financial operations, including general accounting, internal controls, and financial systems with a focus on accounts receivable and membership/enrollment records, accounting, and controls.
  • Working knowledge of generally accepted accounting principles and auditing standards.
  • Three to five years of supervisory experience.
  • Supervisory -accounting -experience, -including -preparation -and -analysis -of -data.
  • Attention to detail in all aspects and extreme accuracy.
  • Occasional travel with some night and weekend hours may be required.
  • Proficiency in Microsoft Office applications, especially Excel.
  • Experience with CRM systems such as Salesforce or Raiser?s Edge.
  • Proven -interpersonal -skills, -both -verbal -and -written.
  • Ability to manage assignments independently and on a deadline.
  • Analytical thinker capable of converting concepts into spreadsheet models.
  • Exceptional computer skills, including extensive use of common spreadsheet applications, -word -processing -software, -report -writing -and -database -management systems / capable of navigating new software with limited supervision.
  • Experience -in -reconciliation -of -accounts -receivable -subsidiary -ledger -to -the -general ledger.
  • Excellent -customer -service -skills.
  • Experience working in and/or managing employees in a union environment preferred.
  • Willingness -to -work -in -a -fast-paced -financial/customer -service -environment.
  • Commitment -to -MTA?s -mission -and -pro-labor, -pro-public -education -agenda. - -*MTA reserves the right to waive any qualifications at its discretion* -The MTA is an Equal Opportunity Employer. -We celebrate diversity and are committed to creating an inclusive environment for all staff.Please see job descriptionPI271681751Please see job description

Keywords: Massachusetts Teacher Association, Medford , MGR,Accts Rec & Membership Financial Services, Accounting, Auditing , Quincy, Massachusetts