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Administrative Coordinator, LGBT Center and Women's Center

Company: Tufts University
Location: Medford
Posted on: January 22, 2023

Job Description:

Overview

The LGBT Center at Tufts University, founded in 1992, offers a space for all students to explore their unique relationship to gender and sexuality through personal, activist, and/or academic lenses. The Center provides programming, support, personal and educational resources that aim to affirm the experience of LGBTQIA+ people at Tufts. The LGBT Center believes that LGBTQIA+ experiences are not a monolith as we Understand that race, gender, ability, and class background play a huge role in access and privilege. We are committed to community, accountability, and justice. The Tufts Women's Center, founded in 1972, is a space open to all genders and identities. The mission is to work towards equality of all people, to claim control over our bodies and lives, to challenge patriarchal power structures, to educate ourselves, and to support and celebrate our achievements. Additionally, the Women's Center works intentionally to address and end the damaging impacts of an enforced gender binary. In collaboration with students, staff, faculty, and alumni, the LGBT and Women's Centers coordinate year-round programs and offers resources for the transition to college, provide social opportunities to learn from and engage with peers, and inform students of campus events and opportunities. The LGBT Center and the Women's Center are both a part of the Division of Student Diversity and Inclusion (DSDI), which aims to center diversity, inclusion, and equity issues on campus to support historically excluded communities.
What You'll Do

Reporting to the Senior Director of the LGBT and Women's Centers, the Administrative Coordinator provides comprehensive administrative support. The Adminstrative Coordinator will perform the below duties:

  • Handles complex and confidential situations and requests
  • Oversees the daily operation of the LGBT Center and Women's Center, evaluating workflow and productivity and providing direction and guidance to office staff
  • Provides detailed and complex administrative support for the major processes in the Centers
  • Monitors budget accounts, uploading financial data, and executing authorized financial transactions responsibly
  • Gathers data, conducts research, and drafts reports and other complex documents and materials,
  • Proofreads and edits
  • Designs layout and graphics for brochures and presentations as needed
  • Plans and coordinates meetings and special events, including contacting speakers, designing promotional material, and coordinating support for speakers and presenters.
  • Coordinates programs and/or projects for department.
    What We're Looking For

    Basic Requirements:
    • Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
    • Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge.
    • Bookkeeping or basic accounting knowledge
    • Superior organizational and interpersonal skills
    • Excellent oral and written communication skills
    • 2+ years' experience using/managing electronic databases/records
    • The successful candidate will possess a good sense of humor, strong interpersonal skills, and a dynamic professional presence.Preferred Qualifications:
      • Experience working in a busy, high traffic office environment is preferred
      • Interest and experience in digital media communications preferred
      • Experience with college students and an interest in college student affairs preferred.
      • A nuanced understanding of various models for identity-based resource centers; an understanding of the cultural constructions of race as it intersects with gender, class, ethnicity, sexual identity, religion, ability, and other salient identities.Special Work Schedule Requirements:This is a hybrid role expected to be in person for programs and events scheduled in advance and occasionally for routine work, but otherwise has flexibility for remote and in person work.

Keywords: Tufts University, Medford , Administrative Coordinator, LGBT Center and Women's Center, Administration, Clerical , Medford, Massachusetts

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