Deputy Project Director, Finance and Administration
Company: Management Sciences for Health (MSH)
Posted on: September 20, 2022
Management Sciences for Health (MSH) seeks a Deputy Project
Director, Finance and Administration for the remaining three years
of a 5-year USAID-funded program, HS4TB.
MSH saves lives and improves health by helping public and private
organizations throughout the world to effectively manage people,
medicines, money, and information. Working from more than 40
country offices and our Arlington, Virginia, and Medford,
Massachusetts, US headquarters, our staff from more than 70 nations
is highly regarded for its technical expertise, integrity, and
commitment to making a lasting difference in health. We live our
mission to save lives and improve the health of the world's poorest
and most vulnerable people by closing the gap between knowledge and
action in public health.
The Deputy Project Director, Finance and Administration reports to
the Project Director and works closely with the MSH's Financial
Planning & Analysis Unit (FP&A) to provide high-level financial
management and operations leadership, and contract management
support. S/he ensures that financial and operational functions
support the timely and effective implementation of the project's
technical scope of work. S/he helps ensure that resources are
allocated and used in compliance with contractual requirements,
applicable regulations, and appropriate standards and procedures.
The Deputy Project Director, Finance and Administration will liaise
with USAID, project partners, and other MSH finance and
administrative staff regarding any aspects of program
implementation, contractual, risk management, governance and all
other matters related to finance and administration. S/he will work
together with the Project Director to ensure that all expenditures,
payments, and procurements are carried out in accordance with USAID
and MSH standards and regulations. The Deputy Project Director,
Finance and Administration provides authoritative leadership on all
budget, expenditure monitoring, financial reporting and contract
matters to ensure timely and effective implementation of the
program's activities. This includes oversight of procurement,
contracts, logistics, human resources, accounting and finance, and
records. S/he will be responsible for managing contract budgets and
preparing financial reports for submission to USAID. S/he will
ensure funds expended are compliant with USG regulations and
policies. S/he will implement fraud mitigation practices and ensure
systems and processes are implemented effectively to support
implementation of the award.
- Lead the program's annual budget development process including
managing the annual work plan (for both project management and each
core and country project), life-of-project and activity budgets and
ensuring compliance of program expenditures with approved budgets;
ensure the consistency, inclusion, and accuracy of costs and that
they comply with agreed policy and practices, and work with staff
in developing budgets for technical activities as necessary.
- Revise overall and sub-budgets as needed throughout the work
- Maintain systems for program budget monitoring and tracking
that include financial and contractual data. Provide routine
pipeline analyses to the project team and USAID. Also, provide any
ad hoc reports requested by USAID or PEPFAR. In addition, perform
routine financial analysis on program expenditures, documenting and
monitoring overall performance, analyzing trends, identifying gaps
to ensure efficient and sound project management.
- Coordinate contract management activities. Work with program
staff, home office and partners to draft, manage and monitor
implementation of contracts. Provide routine progress reports to
program management team.
- Monitor adjustments to budgets as required.
- Coordinate requests of funds, based on budget and cash flow
projections, to ensure the program has all the necessary funds for
- Review purchase orders and confer with team leader for
approval, prior to issuance of the purchase orders for program
procurement of commercial goods and services within agreed upon
- Ensure all program staff is trained on USAID Rules and
Regulations and compliance with the IDIQ and task order relating to
- Oversee field office finance and administrative processes and
USAID Contract and Sub-Contract/Grants Management:
- Supervise contract administration and compliance functions for
- Supervise subcontracts.
- Coordinate as necessary with partners, including monitoring
compliance with the terms and conditions, providing technical
- Keep abreast of, interpret, and provide training and guidance
to project staff and grantees on relevant donor regulations and
- Approve invoices and payments.
- Work with the Project Director to (a) ensure that project
activities and management operations are consistent with MSH
mission, values, policies, and operating procedures, and with local
laws and regulations, and (b) safeguard MSH's reputation -
financial, contractual and political integrity.
- Support the Project Director in the management of the project,
aligning staff, systems, and other resources with the annual work
plan and budget to provide timely, cost effective, responsive, and
high-quality operations and administrative support within local
laws and available resources, and in an environment with adequate
internal controls, adhering to contract regulations and MSH
policies and procedures.
- Ensure timely submission of administrative and financial
reports to the team leader and corporate operations office as
- Provide administrative supervision to project support staff and
be accountable for their performance management (including regular
results, check-ins, formal appraisals, supportive supervision,
rewards, training, coaching and career development support).
- Working with MSH's FP&A unit, coordinate execution of
internal/external financial, operations, and program reviews or
audits, and ensure timely follow up to review or audit conclusions
- Participate in project risk register development and
implementation and take preventive steps to mitigate risks within
- Take responsibility for risk management and good
- Ensure project actions are governed by the highest standards of
personal and business conduct as stipulated in policy
- Contribute to maintaining teamwork, discipline sound work
relationships and productivity.
- Ensure that unit staff charges their time to the different
project activities in a manner which accurately reflects their
level of effort.
- Master's degree in business administration, finance, accounting
or other relevant discipline or equivalent experience.
- A minimum of eight (8) to ten (10) years of directly relevant
experience managing, in increasing roles of responsibility,
finance, procurement, contracts management, construction, logistics
and/or human resource related matters for international development
activities of similar dollar value.
- At least eight years of experience in financial and operational
management of complex international development assistance
- Significant experience with USG-funded global projects with
regional field experience strongly desirable.
- Previous experience as a Finance Director or in a senior
finance and administration position in another USAID-funded project
Knowledge, Skills, & Abilities
- Thorough knowledge of USG financial reporting and compliance
- Strong leadership, mentoring, management, planning, analytical
and organizational skills demonstrated by ability to work both
independently and within a team, assess priorities, and manage a
variety of activities with attention to detail.
- Proven leadership and capacity in negotiation and conflict
- Demonstrated experience to provide technical assistance to
organizations and conduct trainings.
- Excellent analytical, oral and written communication skills
with fluency in English.
- Proficient computer skills.
- Ability to travel.
MSH is an equal opportunity employer and will not discriminate
against any employee or applicant for employment on the basis of
race, color, sex, sexual orientation, gender or gender identity,
religion, creed, citizenship, national origin, age, veteran status,
or disability unrelated to job requirements. MSH will take
affirmative action to ensure that qualified applicants are employed
and that employees are treated without regard to their race, age,
color, religion, sex, sexual orientation, gender identity, national
origin, veteran and disability status. In compliance with U.S.
Department of Labor Executive Order 11246, Section 503 of the
Rehabilitation Act, and Section 4212 of the Vietnam Era
Readjustment Assistance Act, MSH has developed and maintains an
affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
EEO is the Law Supplement
Pay Transparency Nondiscrimination Poster
MSH EEO-AA Policy
Keywords: Management Sciences for Health (MSH), Medford , Deputy Project Director, Finance and Administration, Executive , Medford, Massachusetts
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