HR Coordinator Leaves & Benefits
Company: MelroseWakefield Healthcare
Posted on: May 14, 2022
Company DescriptionMelroseWakefield Healthcare is a coordinated
system of hospitals, physician practices and community-based
services providing care for communities throughout north suburban
Boston. We are distinguished by the range of clinical care and
services we provide locally for the continuum of care in clinical
collaboration with Tufts Medical Center, as well as an affiliation
with the Lawrence Memorial. Our focus is simple: a better approach
to providing health care, we bring together top-quality primary,
emergency and specialty care, locally. Everything you and your
family need, right in your neighborhood to be your best healthy.Job
DescriptionThe LOA/WC Coordinator is responsible for processing and
monitoring leaves of absences and worker's compensation claims with
accuracy to ensure employee's benefits are maintained and personnel
policies are followed appropriately. Advises and assists employees
of benefit options, eligibility and plan provisions and general HR
related inquiries. Acts as back up for HR Coordinator by assisting
with day-to-day administrative functions of the HR office,
appropriately onboarding new staff members, maintaining personnel
files and acting as administrative support for the Human Resources
department.Essential Duties & Responsibilities
- In collaboration with the Sr. Benefits Administrator, process
leave of absence requests to ensure personnel policies are followed
appropriately and employee benefits are maintained as required.
Works directly with employee and/or manager regarding any LOA
related questions or concerns and explains rights and
responsibilities under the laws and regulations of FMLA.
- Maintains an in-depth knowledge of provisions of benefit plans
in order to advise employees of benefit options, eligibility and
plan provisions. Counsels and assists employees regarding benefit
coverage and claims processing.
- Processes all appropriate LOA and Worker's Compensation
paperwork with Payroll and Occupational Health. Sends out all STD
and LTD paperwork for employees in relation to their LOA.
Coordinates communication of STD and LTD claims information
directly with vendor.
- Maintains LOA/Covid tracker logs with Occupational Health.
Maintain and file OSHA log.
- Files first report of injury (Form 101) with the Department of
Industrial Accidents. Monitors all Worker's Compensation claims
with third-party administrator, in collaboration with Occupational
- Coordinates the return to work of employees suitable for
modified duty in conjunction with the clinic nurse, the nurse
practitioner and Occupational Health.
- Coordinates client billing for department including entering
daily changes into computerized system, monitoring appropriate
charges for accuracy, and photocopying and mailing bills at month
end. Responsible for self-pay account maintenance.
- Schedules, coordinates and maintains employee appointments and
hospital tests for employee health/occupational health department.
Enters information into client registration system. Ensures that
patients have scheduled follow up appointments and any tests as
- Transcribes and types patient letters and other client
correspondence or typing as directed by department manager with
- Prepares monthly reports and data summaries as required.
Maintains tickler files for annual medical surveillance.
- Assists in maintaining Performance Manager (PFM) and
Netlearning systems for employees and contractors. Compiles weekly
appraisal reports and monitors incomplete appraisals (initials,
transfers, annuals). Answers employee/manager inquiries and resets
- Keeps informed of any changes/updates in laws regarding the
FMLA; MMLA, ADA; Small Necessities Leave Act, etc. and alerts HR
staff as needed.
- Responsible for tracking employee clinical licenses and
following up with employees to ensure licenses are renewed and
- Assists HR Coordinator with administrative tasks such as
employee onboarding, filing, and maintaining the HR office. Other
Duties & Responsibilities
- May be required to act as the first level of contact for
employee inquiries particularly with newly hired employees.
- Participates in special projects and on hospital-based
committees or tasks forces.
- Performs other duties as assigned.QualificationsEDUCATION:High
school diploma or equivalent required. Bachelor's degree in related
field or equivalent education and experience
preferred.EXPERIENCE:One to three years of HR experience preferred.
Prior experience in administering benefits and leave of absence
preferred.SKILLS/ABILITIES:Knowledge of HR laws and practices;
continued knowledge of all laws, both state and federal as well as
internal changes with respect to the LOA process. Strong computer
and Microsoft Office skills required. Must be able to multi-task
and adhere to deadlines. Excellent communication skills
Additional InformationAll your information will be kept
confidential according to EEO guidelines.
AMERICANS WITH DISABILITIES STATEMENT:Must be able to perform all
essential functions of this position with reasonable accommodation
if disabled.The above statements are intended to describe the
general nature and level of work being performed. They are not
intended to be construed, as an exhaustive list of all
responsibilities, duties and skills required of personnel so
classified. MelroseWakefield Healthcare reserves the right to
modify position duties at any time, to reflect process improvements
and business necessity.COVID-19 POLICY:Please note that effective
October 1, 2021, as a condition of employment at MelroseWakefield,
all employees and new hires must have received their complete dose
of the COVID-19 vaccine, unless they have been granted an
Keywords: MelroseWakefield Healthcare, Medford , HR Coordinator Leaves & Benefits, Human Resources , Medford, Massachusetts
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