Office Events Specialist

Location: Boston
Posted on: June 23, 2025

Job Description:

Job Title: Temporary Office Events Specialist Duration: 3 months Location: Hybrid (3 days in-office, 2 remote - flexibility required), 800 Boylston St, Boston Hours: 8:30 AM - 5:00 PM (flexibility required for evening and occasional weekend events) Compensation: $35-$40/hour (flexible for the right candidate) Position Overview A leading professional services firm is seeking a Temporary Office Events Specialist to support the planning and execution of high-profile internal and client-facing events. This role requires a detail-oriented, proactive, and adaptable professional who thrives in a fast-paced environment and enjoys managing logistics and on-the-ground event coordination. The Events Specialist will collaborate closely with attorneys, business development teams, and external vendors to ensure seamless and impactful event experiences. Key Responsibilities Plan and execute firm-hosted events including seminars, receptions, dinners, and webinars-from concept through completion Coordinate event logistics such as venue selection, contract negotiation, catering, audiovisual needs, room setup, and guest registration Track event budgets and manage expenses, ensuring cost-effective planning Serve as the primary on-site contact during events, overseeing setup, troubleshooting, and post-event breakdown Communicate key planning dates and updates to internal stakeholders and manage RSVPs Collaborate with internal creative and communications teams to produce branded event materials (e.g., invitations, signage) Support internal firmwide events and assist with post-event analysis, feedback, and ROI reporting Qualifications Bachelor's degree required 3-5 years of event planning experience, ideally within legal, professional services, or corporate environments Strong multitasking, organizational, and time-management skills Proven ability to work independently and collaboratively across multiple teams and offices Excellent judgment, attention to detail, and problem-solving abilities Experience with Microsoft Office Suite, Zoom, and event registration tools Flexible schedule to support occasional evening and weekend events High energy, professionalism, and a positive, team-oriented mindset Demonstrated project management skills and ability to manage multiple events simultaneously Interested candidates should be highly organized, personable, and capable of balancing strategic planning with hands-on execution. This is a great opportunity to join a high-performing team and contribute to the success of impactful events in a dynamic environment. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Medford , Office Events Specialist, IT / Software / Systems , Boston, Massachusetts